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How to Organize Song Files in Songkeeper

Upload, organize, review, share, and export audio files, session archives, artwork, photos, videos, and documents on recording versions.

Files in Songkeeper live on recording versions and are organized by production stage. Use recording, mixing, and mastering folders for audio deliverables, and use asset folders for artwork, photos, videos, documents, and reference audio.

Quick answer
Song files are not one flat upload bucket. The folder you choose tells Songkeeper whether a file is a demo, rough mix, mix, master, session, stem, multitrack, or asset. That folder choice affects sharing, playlist availability, metadata, and which files can be treated as the latest version.

What can you upload?

File typeAccepted formatsTypical folders
AudioWAV, MP3, AIFF, FLAC, M4A, OGG, AAC, WMA, WebMDemos, Rough Mixes, Mixes, Digital masters, CD masters, Vinyl masters, asset audio
ImagesJPEG, PNG, WebP, GIFArtwork and Photos. Reusable library images are covered in Media Library Images.
VideoMP4, MOV, WebMVideos
DocumentsPDF, CSV, XLSX, XLSDocuments
ArchivesZIPSessions

Folder Structure

Files are grouped into four domains. The recording, mixing, and mastering domains are for production audio. The assets domain keeps supporting material out of the playlist and release track workflow.

DomainFoldersUse it for
RecordingDemos, Rough Mixes, Multitracks, Stems, SessionsEarly recordings, work-in-progress bounces, grouped exports, individual channel exports, and recording session archives.
MixingMixes, Multitracks, Stems, SessionsMix bounces, mix stems, mix multitracks, and mix session archives.
MasteringDigital, CD, VinylFinal masters grouped by delivery target. Digital, CD, and Vinyl masters can also carry ISRC metadata.
AssetsArtwork, Photos, Videos, Documents, AudioSupporting creative and admin material that belongs with the recording version but is not a release track.

Latest-only folders

Some folders are meant to show the current working file instead of every historical upload. Songkeeper treats these as latest-only folders:

  • Demos and Rough Mixes in the Recording domain
  • Mixes in the Mixing domain
  • Digital, CD, and Vinyl in the Mastering domain

Multitracks, stems, sessions, and assets are not latest-only folders because older bundles and supporting files can still matter.

Format Export

You can export audio files to different formats without re-uploading. The download flow can create MP3, WAV, FLAC, or AIFF versions from an uploaded audio file.

  • MP3 - 320 kbps
  • WAV - Lossless, up to source quality
  • FLAC - Lossless compressed
  • AIFF - Lossless
Quality limits
Exported files are limited to the quality of the source. A 44.1 kHz MP3 can be exported to WAV, but that does not restore information that was not in the original file. Sample rate, bit depth, and bitrate options are constrained by the source file's metadata.

File Details

Each file tracks metadata extracted during upload:

  • Duration, sample rate, bit depth, and bitrate
  • Waveform visualization for audio playback
  • ISRC code for masters, including ISRC generation from your ISRC prefix
  • Approval status and mastering flags
  • Privacy controls to hide from playlists or mark as private
Release tracks are protected
Files attached to a release track cannot be moved or deleted until they are removed from the release. This keeps release metadata, exports, and shared listening pages from pointing at a missing master.

Sharing Files

When sharing a project or song, you control which file folders are accessible per production domain (recording, mixing, mastering, assets). Each domain can be toggled independently with options for latest-only or download access.

Related docs

  • Songs vs recording versions explains why files attach to recordings instead of directly to songs.
  • Playlists explains how eligible recording files become shareable listening pages.
  • Release exports shows how masters, ISRCs, labels, and ownership data feed export files.