Contacts
Managing contacts, songwriters, and their connections across Songkeeper
Contacts are the people you work with — collaborators, clients, session musicians, engineers, and anyone involved in your music. A contact stores identity, professional info, social handles, and communication preferences in one place.
What a Contact Stores
- Identity — First name, last name, stage name, and pronouns
- Contact info — Multiple emails and phone numbers, each with a type (work, personal, mobile) and a primary flag
- Professional details — Company, job title, website, and address
- Social handles — Instagram, TikTok, Twitter, YouTube, Spotify, Apple Music, SoundCloud, and LinkedIn
- Communication preferences — Preferred contact method, payment terms, and last contacted date
- Tags — Custom labels for filtering and categorization
- Notes — Free-form text for anything else
Songwriter Information
When you mark a contact as a songwriter, additional fields become available:
- PRO — Their performing rights organization (ASCAP, BMI, SESAC, SOCAN, PRS, etc.)
- IPI number — Their international identification number for royalty collection
- Default role — Author, composer, or composer and author
- Publishers — Their publishing administrators with name, email, PRO, and IPI
This songwriter data is used when adding the contact as a writer on a song and when generating split sheets.
Where Contacts Appear
Contacts connect to many parts of Songkeeper:
- Artists — A contact can be linked to one or more artists, tracking which artists they're associated with and their role
- Songwriters — Contacts marked as songwriters can be added to songs with their PRO and IPI pre-filled
- Split sheets — Writer information from the contact is used when generating split sheet PDFs
- Sharing — Contacts can be granted access to songs, projects, files, or playlists with granular permissions
- Activities — Log calls, meetings, emails, and other interactions with a contact, including sentiment tracking and next steps
- Handoffs — Deliver songs and project files to a contact (e.g., sending stems to a mix engineer)
- Rights owners — Contacts can be linked as publishing or master rights owners
Deleting a Contact
Before deleting a contact, Songkeeper shows how many linked records exist — activities, shares, songwriter credits, and artist associations. This helps you understand the impact before confirming.
Songkeeper user detection
If a contact's email matches a registered Songkeeper account, the app will indicate this. This is useful when sharing projects or sending split sheets, since the recipient will be able to access shared content directly in their own account.